For the purpose of the Data Protection Act 1998, the data controller in respect of any personal data that you submit to us on our Website is Locaria Limited, a company incorporated in England and whose registered office is at 4th Floor, 100 Leman Street, London, E1 8EU, United Kingdom.
Data Protection Officer
100 Leman Street
What information do we collect?
We will collect information:
that you provide to us when you register on the Website (such information may include, but may not be limited to, your name, age, telephone number, postal address, email address and areas of interest to you);
about your usage of the Website; and
that you provide to us in messages, e-mails or letters that you send to us including information submitted to us using forms on the Website or as comments on our Blogs.
It is possible to view the Website without providing any personal details. However, without registering your details you may not be able to access some of the features and services provided through the Website.
Additional information we collect from our Linguists
If you apply to register with Locaria to provide your services as a linguist, we will collect the following additional information from you as part of this process and, if you are accepted as a Locaria linguist, in order to manage our work together.
Locaria will process the personal information which you provide to us in order to manage our contractual relationship with you, including but not limited to your personal professional profile; records of tests completed by you; work done by you; payments due to you and how payments are made to you.
We may also use this information for other legitimate business purposes, including but not limited to future business communications with you, quality control purposes and maintaining a record of past projects and the translators we have worked with.
Locaria uses Plunet GmbH as processor of the personal information provided by you. Your personal information is hosted on servers maintained by Plunet in the EEA and may also be accessed by Locaria or its affiliates from locations outside the EAA. Locaria also uses Sage Global Services Limited, Paypal (Europe) S.a.r.l. et Cie, S.C.A. (and its subsidiaries or affiliates) and Skrill Limited for processing payments and financial records relating to you. These companies may host your Personal Data within the European Economic Area (“EAA”) or outside the EAA.
Explaining the legal bases we rely on
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:
In specific situations, we can collect and process your data with your consent, for example, when you tick a box to receive email newsletters or other information from Locaria.
In the case of our Linguists, we also need your personal data to comply with our contractual obligations, for example managing your projects, making payments due to you and maintaining your profile so that we can offer appropriate projects to you.
If the law requires us to, we may need to collect and process data relating to our Linguists, for example in relation to keeping financial records and accounting for tax.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, we may use data which you have submitted to us in order to contact you to explore how Locaria can work with your business or to provide updates on the services provided by Locaria.
The purposes of the processing
How we’ll use your personal data and why:
- To process any requests for information that you make by using our website.
- To manage the work undertaken by our linguists. We do this on the basis of our contractual obligations, our legal obligations and our legitimate interests in providing our services.
- To protect our premises, employees and visitors from crime, we operate CCTV systems in our offices which record images for security. We do this on the basis of our legitimate business interests.
- To process payments to Linguists and other suppliers. We do this on the basis of our legitimate business interests.
- If we discover any criminal activity or alleged criminal activity through our use of CCTV we will process this data for the purposes of preventing or detecting unlawful acts.
- With your consent, we will use your personal data and preferences to keep you informed by email or telephone about relevant services, events or information relating to our business. You may opt out from receiving such marketing communications from us at any time by notifying us in writing, contacting us at email@example.com or, alternatively, by following the procedure to ‘unsubscribe’ that is specified in the email that you receive.
- To ensure that content from our Website is presented in the most effective manner for you and your computer and to develop, test and improve our website and the systems and services we provide. We’ll do this on the basis of our legitimate business interests.
- To comply with our contractual or legal obligations to share data with law enforcement.
- To send you surveys and feedback requests to help improve our services. These messages will not include any promotional content and do not require prior consent when sent by email or text message. We have a legitimate interest to do so as this helps make our services more relevant to you. Of course, you are free to opt out of receiving these requests from us at any time.
If you do not wish us to install cookies on your computer for these purposes, you may change the settings on your Internet browser to reject cookies. For more information about how to do this please consult the “Help” section of your browser. Please note that if you do set your browser to reject cookies, you may not be able to use all of the features of the Website. If you prevent us from placing cookies, you may not be able to use the Services.
We use an analytics service provider (Google Analytics and Adwords) for website traffic analysis and reporting. Analytics service providers generate statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to the Website may be used to create reports about the use of the Website and the analytics service provider will store this information. We do not receive any Personal Data regarding your use of the Website from Google Analytics.
Disclosure of your information
Locaria uses Mailchimp (a business of The Rocket Science Group LLC) to manage email correspondence with Linguists, clients, prospective clients and other business contacts. We may use other similar services in future. Locaria also uses Salesforce.com to manage its relationships, correspondence and record-keeping in respect of clients and prospective clients. These companies may host Personal Data within the European Economic Area (“EAA”) or outside the EAA.
Locaria uses Plunet GmbH as processor of the personal information provided by Linguists. Linguists’ personal information is hosted on servers maintained by Plunet in the EEA and may also be accessed by Locaria or its affiliates from locations outside the EAA. Locaria also uses Sage Global Services Limited, Paypal (Europe) S.a.r.l. et Cie, S.C.A. (and its subsidiaries or affiliates) and Skrill Limited for processing payments and financial records relating to Linguists. These companies may host Personal Data within the EAA or outside the EAA.
Third Party Sites
Twitter Tweet Button, Facebook Like Button, and LinkedIn Button
For further information on the use of the Personal Information by the social media platforms, please consult the following links:
How do we protect your information
Appropriate security measures will be adopted to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. However, you acknowledge that data transmission over the internet is inherently unsecure and that we cannot guarantee the security of data you send over the internet.
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected.
At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.
Where your information may be processed
Although our own business data servers are located in Europe, sometimes we will need to share your personal data with third parties and suppliers outside the European Economic Area (EEA).
Protecting your data outside the EEA
The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway.
We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA such as the USA.
If we do this, we will ensure your data receives the same protection as if it were being processed inside the EEA. For example, our contracts with third parties stipulate the standards they must follow at all times in accordance with applicable EU Regulations.
What are your rights over your personal data?
An overview of your different rights
You have the right to request:
- Access to the personal data we hold about you, free of charge in most cases.
- The correction of your personal data when incorrect, out of date or incomplete.
- That we stop using your personal data for direct marketing (either through specific channels, or all channels).
- That we stop any consent-based processing of your personal data after you withdraw that consent.
You can contact us to request to exercise these rights at any time by emailing firstname.lastname@example.org:
If we choose not to action your request we will explain to you the reasons for our refusal.
Your right to withdraw consent
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation.
We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.
Checking your identity
If you have authorised a third party to submit a request on your behalf, we will ask them to prove they have your permission to act.
Contacting the Regulator
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
You can contact them by calling 0303 123 1113.
Or go online to www.ico.org.uk/concerns (opens in a new window; please note we are not responsible for the content of external websites)
If you are based outside the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.